Job Opening - Administrative Assistant - Part-Time
The City of Dardenne Prairie is looking for an experienced Administrative Assistant to assist with the City's Engineering Department as well as the City Prosecutor as needed. The position would be approximately 25 hours a week and would have flexible hours. Please visit our Employment Opportunities page on the website and complete the employment application. Please forward your application to City Administrator James W. Knowles III at email@example.com. The position is open until filled. See below for more details on the position.
Administrative Assistant – Part Time
Date: March 15th, 2022
Hours: 25 hours per week – Non-Exempt Salary: $16.26/hr min.
Reports to: City Administrator Grade: 105
This position is responsible for providing clerical and administrative support to the City staff and elected/appointed officials as well as general office management duties. This position will have primary support responsibility to the City Prosecutor and the City Engineer.
ESSENTIAL FUNCTIONS & DUTIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Answers phones and greets visitors; screens and directs calls to appropriate office or person; provides information as requested; assists customers with completing forms.
- Assist in general office management duties as necessary, which include ordering of office supplies, organization and inventory of office supplies, operational knowledge and ensuring proper working condition of shared office equipment.
- Performs clerical duties: enters data into computer; creates databases, lists and generates reports; prepares official city documents and disseminates engineering & zoning permits.
- Assist in the processing of payments for permits, licenses, park reservations as well as taxes and fees due the City as needed.
- Creates and maintains project files for the City Engineer and is the primary point of contact for all requests and applications related to zoning and land development issues within the city.
- Assists City Engineer and Public Works Maintenance staff with the city’s stormwater system database, and related requirements of the city’s MS4 permit.
- Prepares letters, files, and other documents for the Prosecuting Attorney. Maintains records for the Prosecuting Attorney’s Office and enters citations into the Show-Me Courts System.
- Must assist Prosecuting Attorney one night a month at the Dardenne Prairie Municipal Court.
- Maintains records for the Officers assigned to Dardenne Prairie, including, but not limited to, Traffic Profiling, Citation Reconciliation, and Incident Reports.
- Performs other related duties as assigned.
KNOWLEDGE & SKILLS REQUIRED BY THE POSITION:
- Knowledge of city policies and procedures.
- Knowledge of the functions of the city and county government.
- Knowledge of modern office practices and procedures.
- Ability to process payments, calculate transactions and balance cash drawers.
- Skill in organizing and maintaining electronic and hardcopy records and files.
- Ability to multi-task with numerous interruptions and distractions.
- Skill in operating a multi-line telephone.
- Skill in operating a computer, standard office equipment and software such as Microsoft Office Suite.
- Skill in oral and written communication.
SUPERVISORY CONTROLS: The City Administrator assigns work or provides general instructions on tasks; other city personnel may request assistance with tasks and projects from time to time. The supervisor spot-checks completed work for compliance with instructions and procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES: Guidelines include City Codes and city policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY: The work consists of related clerical and administrative duties. Frequent interruptions contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to provide clerical and administrative support to city personnel. Successful performance helps ensure the efficient operation of the city government and affects the city’s public image.
PERSONAL CONTACTS: Contacts are typically with co-workers, elected/appointed officials, and the general public.
PHYSICAL DEMANDS: The work is typically performed while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
WORK ENVIRONMENT: The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
- Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school education or equivalent. Completion of an associate’s degree program and/or technical/specialized training program is preferred.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship, technical/specialized training. A minimum of two years of relevant experience.